H A N D B O O K
This handbook was designed to help better explain what C.A.R.E.S. has to offer your family and what you can expect from the program. C.A.R.E.S. stands for Children
Are Receiving Extended Services. All those involved with the program have one main goal – creating a friendly and safe environment for your children when they cannot be at home. We are committed to providing quality extended care for your family and hope to serve your needs to the best of our ability. All ideas, concepts, rules, and regulations expressed with these pages are done, as always, in the best interest of the families we serve.
We ask that you please take some time to sit down and talk with your child about the expected rules noted in this handbook. It is essential that they know we are in this together. Thank you and welcome to C.A.R.E.S.!
Mrs. Carol Kearney
The entire staff at the C.A.R.E.S. Program supports the ideas and values stated in Conshohocken Catholic Early Childhood Center ʼs Mission Statement. We strive to create a welcoming, well ordered environment where children enjoy a sense of belonging. The C.A.R.E.S. staff recognizes the need for parents to have their children in
an extended day care program. We strive to be a quality extended care program that provides children to be actively involved with schoolmates in a fun, relaxing manner. The students are engaged in a variety of experiences and receive exceptional care. All aspects of the program revolve around what is best for the children enrolled in
COMMUNICATION WITH PARENT
It is necessary for the well being of each child to promote effective communication between the C.A.R.E.S. staff and the family.
INFORMAL COMMUNICATION- The C.A.R.E.S. staff if always available to parents regarding the childʼs day,
behavior, disposition, etc. Parents are always encouraged to express their ideas and opinions concerning the Extended C.A.R.E.S. Program.
FORMAL COMMUNICATION- When necessary, communication with the parent may be of a more formal nature. Inappropriate behavior by a child, excessive lateness in pickup and/or delinquency of payment can all be reasons why formal communication may be needed between the CARES director, staff, coordinator and families.
C.A.R.E.S. bills are sent home on a monthly basis. This bill will be based on the days of service from the first of the prior month through the end of the billing
month. Expect your child to have this billing to bring home to you on the 1st of each month or the closest day of each month that CARES is in session. You are responsible for making your payments on time.
- All payments must be received and recorded by the 15th of each month.
- Checks can be made payable to Conshohocken Catholic Early Childhood Center.
- If your payment is not recorded by the 15th of each month, the CARES Program will not be available for your child/children the following month in its entirety!
- A $20.00 late fee will be added to your next bill if payment is not received by the 30th of the month
- Anyone experiencing unexpected financial
- difficulties should speak to the C.A.R.E.S. director about setting up a reasonable payment plan.
- An additional fee of $15.00 will be charged for any checks returned from the bank indicating insufficient funds.
- Also, a fee of $25.00 will be charged for late pick-ups
after 6:00p.m. (Please see the LATE FEE section under Afternoon C.A.R.E.S.)
REGISTRATION AND EMERGENCY FORMS
- It is very important that we receive a registration and emergency form for your child prior to their first day attending our program. Your registration form indicates the days and programs in which your child will be in our care. Your emergency form should be thoroughly filled out and presented to the C.A.R.E.S. director with all immediate contact persons and phone numbers in the event that you need to be contacted.If any information changes during the school year please inform us immediately.
It is the intention of the C.A.R.E.S. director to provide a comfortable environment in which children enrolled in the program can participate in a variety of age appropriate
activities during and after school hours.
HOURS: 7:00 a.m. – 8:45 a.m.
DAYS: Every day school is in session
There is no holiday CARES.
ACTIVITIES: Games, puzzles, coloring, reading, videos
DROP OFF PROCEDURE: All children must be accompanied by a parent or guardian upon arriving each morning. The adult must enter the building with the child and sign the C.A.R.E.S. binder noting the drop off time.
HOURS: 2:30 p.m. – 6:00 p.m.
DAYS: Every day school is in session
There is no holiday CARES.
SNACK: Children need to bring a snack each day to C.A.R.E.S.
ACTIVITIES: Planned arts & crafts projects, games, puzzles, videos, free play in schoolyard, and special planned events
PICK-UP PROCEDURE: Each child MUST be picked up by a parent or another adult noted on the Emergency Form. Each adult must sign each child out noting the departure time in the C.A.R.E.S. binder.
-NO CHILD WILL BE PERMITTED TO LEAVE ALONE.
-NO CHILD WILL BE RELEASED TO ANY ADULT THAT IS
NOT LISTED ON THE EMERGENCY FORM.
-NO CHILD IS PERMITTED TO LEAVE THE SCHOOLYARD
UNLESS THEY ARE ACCOMPANIED BY AN ADULT.
P.M. CARES hours end promptly at 6:00p.m. Please be respectful of CARES staff member who need to leave on time.
LATE FEE: We understand that occasionally circumstances beyond your control make it
impossible to arrive on time. However, a late fee of $25.00 will be charged for the first 15 minutes and an additional $5.00 for each 5 minute interval there after It is ABSOLUTELY essential to have an alternate pick up plan so that the late fee does not have to be charged.
In case of a snow emergency listen to KYW News Radio 1060. Our school emergency number is 406. CARES policy regarding snow emergencies is as follows:
SCHOOL CLOSED DUE TO SNOW – No CARES Program.
SCHOOL OPENING ONE HOUR LATE – No A.M. CARES Program.
SCHOOL OPENING TWO HOURS LATE – No A.M. CARES Program.
EMERGENCY CLOSING WHILE SCHOOL IS IN SESSION- If early dismissal is announce there is No P.M. CARES Program. CARES students in grades PreK Prep, PreK-3, PreK-4, and Kindergarten should be picked up at the as soon as possible.
Classroom Teachers/ School Coordinator will be staying with the CARES children until you arrive. Please be respectful to those teachers wanting to be home as
soon as possible as well.
C.A.R.E.S. SERVICE IS CANCELLED- In the event that weather conditions become very poor after regular dismissal at 3:00 p.m., you may receive a call at work asking you to pick up your child as early as possible. We recognize how stressful this can be for you and appreciate your doing what you can in those circumstances to consider the staffʼs safety.
No subject is likely to be of more concern to a parent, guardian, or staff member than that of behavior and discipline. Normal, healthy children misbehave at times. Their behavior must be redirected for their own good as well as for the good of the other children in the program. Mutual respect among all children and staff members is a priority value. CARES, as an after school program is a more relaxed environment, however, staff members are always available and responsive to the children and listen to them with attention and respect. These adults must make decisions about the actions to take when a childʼs behavior is unacceptable or unsafe for himself or others. Staff members will maintain contact with families concerning their childʼs behavior and social interaction.
LEVEL I INTERVENTION
VERBAL WARNING – A staff member will take the child aside to discuss the inappropriate behavior and discuss the consequences should the behavior be repeated.
LEVEL II INTERVENTION
TIME OUT – Sometimes, after repeated verbal warnings, or if the action is serious enough, the child will be removed from the group activity for a “time out.” Time outs will always be followed up with a discussion between the child and the staff member to help guide them toward more appropriate behavior.
LEVEL III INTERVENTION
CONFERENCE – If the director notices a pattern of inappropriate behavior, a conference may be scheduled between parent/guardian, the director, and possibly the coordinator to work in partnership toward guiding the child in a more positive direction.
EXPECTATIONS OF CHILDREN
Within the first few weeks at the C.A.R.E.S. Program the children will learn and become familiar with some basic rules. CARES is an extension of the school which
means that the school rules still apply even after the school day has ended. The most important rules instilled are:
1. Respect others. Be courteous and polite to our fellow students as well as C.A.R.E.S. staff and C.A.R.E.S. games and toys
2. Play safely. Avoid play that is too rough or anything that could endanger yourself or another student.
3. Keep your hands to yourself. Never physically harm another student. Settle arguments with words not violence. Tell the teacher if someone hurts you.
4. Raise your hand to get out of your seat. Never leave your area of play without permission from a teacher.
5. Keep our school safe.
6. Clean up after yourself. You must clean up your game or activity before going home.
7. Help others. Always remember that the teachers are there to help you if you need to talk or have a problem.
PHYSICAL ENVIRONMENT & SAFETY
The primary concern of the coordinator, director, and staff is that of the safety of the children enrolled in extended care.
All CARES families may enter and exit through the gate and use the RIGHT SIDE DOOR. NO child may leave to go out of the schoolyard gate unless accompanied by an
adult. Please remember to close and latch the schoolyard gate.
MORNING C.A.R.E.S.: Children attending the program in the morning use the downstairs C.A.R.E.S. classroom. Parents MUST accompany their child into the building
and SIGN in the C.A.R.E.S. book.
AFTERNOON C.A.R.E.S.: Children attending the program in the afternoon use the downstairs C.A.R.E.S. classroom and lunchroom area.
The children have outside play each afternoon for a 30-minute time period. This takes place within the play yard to the right of the school building and is entirely fenced
in. While at play each group has its own designated play area.
The C.A.R.E.S. staff reserves the right to send a child home in case of a fever, vomiting, or severe cold symptoms. In the unlikely event that your child becomes ill at C.A.R.E.S. the staff will offer assistance to the child at their best effort. The director of C.A.R.E.S. will notify the parent immediately. We ask that all families make their best effort to leave work early to come and pick up their child so not to leave a sick child in
our care. The same school policy applies to C.A.R.E.S. that a child must be symptom free for at least 24 hours before returning to school.
ACCIDENT and INCIDENT PROCEDURES
In the unlikely event that your child is injured at C.A.R.E.S. the staff will administer basic first aid and offer assistance to the child at their best effort. The director of C.A.R.E.S. will notify the parent immediately if there is any injury to the head and/or accident
resulting with bloodshed. An incident report is filed when an injury has occurred while your child is at C.A.R.E.S. A copy of this report is sent home to the parent and its
original is kept on school file. The coordinator is also notified of any serious injuries. In the event of any severe injuries, 911 is called, the director will proceed to the hospital with your child, while another staff member notifies the parent and the coordinator immediately of the accident. These procedures are very important for you to know and to understand. The CARES staff always has the best interest of your child in mind.
If at any time you need to contact the C.A.R.E.S. Program after school, you may call 610-828-0755.